Delivery Fleet Safety & Compliance Coordinator

Job Details

Job Location

GA-Smyrna -01 - Smyrna, GA

Description

About United

United is the largest beverage alcohol wholesaler in both Georgia and Alabama. With two members of the fourth generation of the Hertz family involved in leadership roles, United is one of the 2-3% of family businesses that are able to successfully transition beyond the third generation. The Hertz family remains focused on growth, leveraging its most distinct market advantages in order to maintain its upward momentum. Its talented and innovative team of sales representatives and brand builders has the unique ability to recognize synergies between all three categories of alcohol, making it possible for United to grow its product portfolio and business successfully in Georgia and beyond.

Want to get in on the fun…We’d love to have you!

The Fleet Safety & Compliance Coordinator (FSCC) is responsible for supporting the Fleet Safety Manager in all motor-vehicle compliance and safety for the Company. This responsibility includes receiving, processing, summarizing, drafting & managing reports and data for UDI auto accidents. This is a highly collaborative role involving all UDI locations, third-party administrators, vendors, and UDI leadership. The FSCC is also responsible for managing and auditing fuel cards, fleet agreements, maintenance contracts, and scheduling. In addition, this position manages driver qualifications and motor vehicle records, conducts audits and oversees the records for driver training, monitors FMCSA reporting, audits CSA BASICS scores, and ensures appropriate chargebacks. A successful FSCC demonstrates the ability to analyze accident data, insurance claims, and maintenance records to identify trends, risks, and areas for improvement.

Qualifications

• Bachelor’s or Associate’s degree preferred.

• Minimum 5 years of previous experience in accident and insurance administration, fleet administration, delivery compliance administration, preferably in a similar industry.

• A strong understanding of auto insurance processing, fleet management and compliance requirements related to driver qualifications and MVRs.

• Proficiency in using relevant software and tools for data management, reporting and communication including Microsoft Excel, Powerpoint, Outlook, fleet management software and insurance claims systems. Demonstrated ability to troubleshoot issues related to accidents, insurance claims, fleet maintenance, and compliance, as well as implement effective administrative solutions

  Responsibilities

  ACCIDENTS & INSURANCE ADMINISTRATION• Intake auto accident reports with UDI property damage only - no third parties• Manage auto accident data, reports• File auto insurance claims• Manage auto insurance claims(Work with TPA)

  FLEET MAINTENANCE ADMINISTRATION• Manage and audit fuel cards• Manage, maintain and administer fleet contracts - ensure vendor compliance, maintenance schedules, etc.• Manage, maintain & administer fleet maintenance contracts - ensure vendor compliance, schedules, etc.• Manage, maintain master fleet file.• Manage, review any speeding tickets or moving violations for fleet vehicles.• Work with Manager of Fleet Safety on Maintenance Vendor Audits to ensure Compliance & terms of contract• Work with insurer on repairs to fleet to ensure timeliness• Audit DVIR reports to Idealease mechanics to ensure swift return of vehicle to fleet

  DOT and NON-DOT COMPLIANCE ADMINISTRATION• Manage, update, audit and cycle out terminations for driver qualification records to satisfy UDI’s DOT and Non-DOT compliance standards• Support Delivery Manager in managing DOT drug testing program, post-accident compliance and related record-keeping

  DRIVER MOTOR VEHICLE RECORDS• Audit driver training records• Analytical Skills• Problem Solving• Attention to Detail• Exceptional Organization• Manage, maintain, audit records for new drivers• Manage, maintain & audit rehab and retraining records• Monitor FMCSA Reporting• Monitor, Audit CSA BASICS scores and submitted citations to ensure all are being reported

  OTHER• Review speeding tickets & communicate with managers/ associates to ensure payroll charge back to drivers• Other tasks as assigned

  Competencies

• Analytical Skills

• Problem Solving

• Attention to Detail

• Exceptional Organization

  Critical Skills

• Exceptional organizational skills to manage multiple tasks simultaneously, maintain accurate records, and ensure compliance with regulatory requirements

• Meticulous attention to detail to accurately process paperwork, conduct audits, and review reports for completeness and accuracy

• Excellent communication skills to interact effectively with internal teams, 3rd-party administrators, vendors & insurers

• Collaborative mindset to work closely with colleagues in different departments, such as fleet safety, human resources, and finance, to achieve organizational goals

• Flexibility to adapt to changing priorities, regulations, and operational requirements in a dynamic work environment.

  Working Conditions

• Normal office environment

• Maintains a clean work environment by keeping desk neat and clean

  Physical Requirements and Essential Functions

• Regular, reliable attendance required• Able to talk, hear, use telephone and sit for extended periods• Able to use hands and fingers and use computer for extended periods• Specific vision abilities that include close vision• Able to occasionally lift supplies or materials (3-5 lbs or less)

Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact accommodations@udiga.com or call 800-381-9947 for assistance with an accommodation.