Job Information
University of Utah Business Scholars Experience - Program Coordinator in Salt Lake City, Utah
Details
Open Date 05/21/2024
Requisition Number PRN38597B
Job Title Coordinator, Administrative Program
Working Title Business Scholars Experience - Program Coordinator
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
- Monday – Friday (9-5), some weekends and nights may be required
VP Area Academic Affairs
Department 01687 - BUSINESS SCHOLARS
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $45,000 - $50,000
Close Date
Open Until Filled Yes
Job Summary
As a critical member of the Business Scholars Experience, the Program Coordinator works with the Director and Program Manager to support programming and events for the Business Scholars Experience and Eccles Ambassador program at the David Eccles School of Business.
The position requires extensive interaction with current students, alumni, faculty, vendors, and other school and university staff. This person must have strong communication and project management skills, be an effective team player, and be an excellent organizer to handle multiple tasks.
Responsibilities
Essential Functions
The Program Coordinator supports a cohort of incoming first-year students under the direction of the Business Scholars Experience leadership. The coordinator oversees day to day program operations of the office.
Assist in managing the Eccles Ambassador program, including hiring and onboarding, running weekly ambassador meetings, managing schedules/office hours, and developing and running training and team-building events.
Offer support for the Business Scholars class and provide administrative support for the Business Scholars Experience, including but not limited to payroll, ordering supplies, reimbursements, purchases, scheduling classrooms, and student registration.
Assist with new programs, graduation events, and other projects as needed.
Maintain accurate and detailed event records and collect records of suggested improvements for future events.
Cultivate relationships with internal and external partners, including alums, local and domestic companies, industry professionals, and other members of the University of Utah.
Responsible for reconciling bills and billing them to the appropriate account. Will work with the team on budget tracking and evaluation for events and other projects as assigned.
Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.
Minimum Qualifications
Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Experience in organizing/planning events
Experience in effective verbal and written communication skills
Experience in offering high-level, fast-paced customer service in a student services environment that prioritizes the success of a student in their approach to academic advising
Ability to handle multiple tasks in an organized manner. Produce high-quality work with speed and accuracy
Excellent oral, written, and telephone communication skills and the ability to relate well to working professionals
Strong computer skills including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint)
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
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